Data Protection — Protect Your Data Even Outside Your Network
Preventing a breach is the goal. But data also leaves your organisation every day through sharing, collaboration, and cloud storage. Data protection means your sensitive files stay protected wherever they are — and that you can take control back if something goes wrong.
Your Data Leaves Your Organisation Every Day
Shared with a partner. Stored in the cloud. Emailed to a client. Accessed by a remote employee. Every time your data moves beyond your perimeter, your ability to protect it diminishes — unless you have protection that travels with the data itself.
Traditional data security focuses on keeping attackers out. Data protection goes further — ensuring that even if data is stolen, exfiltrated, or shared incorrectly, it remains under your control. You retain the ability to track access, deactivate files remotely, and generate forensic evidence of what happened.
Modern ransomware groups do not just encrypt your files — they steal them first. Then they threaten to publish unless you pay. Your backup restores your systems. It does not remove their leverage over your stolen data. Data protection solves this: stolen files can be remotely deactivated, rendering them permanently unreadable — eliminating the extortion threat before it can be used.
What Our Data Protection Service Provides
🚫 Remote File Deactivation
Stolen or leaked files can be remotely deactivated — permanently unreadable, even on an attacker's offline system. The extortion leverage in a ransomware double extortion attack disappears before it can be used.
🔒 Persistent Protection
Files remain protected after download, after sharing, after leaving your network. Protection is embedded in the file itself — not tied to your perimeter, your DLP rules, or your cloud permissions.
👁 Access Tracking & Forensics
Know who accessed a file, when, and from where — across every device it has reached. Forensic evidence that a file was deactivated and never accessed materially reduces GDPR breach notification obligations.
🌐 Cloud & Remote Coverage
Protects files in Microsoft 365, OneDrive, SharePoint, and other cloud environments. Works across remote workers, contractors, and third-party recipients — wherever your data goes, protection follows.
📈 Data Leakage Prevention
Prevents sensitive data from being accessed by unauthorised parties — including insiders. Combine with AI governance to prevent data entering public AI tools, and with access controls to enforce need-to-know policies.
⚡ Agentless — Fast Deployment
No agent required on external devices. Built on the Microsoft Information Protection engine. Deploys in under 30 minutes with no disruption to existing workflows. No changes required on recipient side.
Our Data Protection service is delivered through ITsMine — recognised as a Gartner Cool Vendor in Data Security. The only solution on the market that enables remote deactivation of stolen files — including on air-gapped, offline attacker systems. Agentless, built on Microsoft Information Protection, and deployable in under 30 minutes.
Frequently Asked Questions
How is data protection different from ransomware protection?
They address different stages of the same threat. Ransomware protection focuses on preventing and containing an attack — stopping encryption, ensuring clean recovery. Data protection focuses on the data asset itself — ensuring that even if files are stolen or exfiltrated, they cannot be used for extortion and you retain forensic control. Used together, they eliminate both the operational impact and the extortion leverage of a ransomware attack.
Can stolen files really be deactivated remotely?
Yes — this is ITsMine's core capability. Built on the Microsoft Information Protection engine, the protection is embedded in the file itself, not in your network or a cloud connection. When you trigger deactivation, the file becomes permanently unreadable — even on a device that is not connected to the internet. This is unique to ITsMine and has no equivalent in traditional DLP or rights management tools.
Does this help with GDPR compliance?
Yes. GDPR Article 33 requires notification of a personal data breach within 72 hours. If you can demonstrate that a file containing personal data was deactivated before it was accessed, this materially reduces your breach notification obligation and potential regulatory exposure. ITsMine's forensic access logs provide exactly this evidence — documented proof of deactivation and non-access.
What data and file types are protected?
Documents, spreadsheets, PDFs, presentations, source code, and other sensitive file types across your Microsoft 365 environment, cloud storage, shared drives, and files sent to external parties. Protection applies regardless of file location — on-premise, cloud, or downloaded to an external device.
Related Services
Protect Your Data — Even After It Leaves Your Organisation.
Book a free data protection assessment with Magic Stone. We'll show you how persistent file protection works and what it changes about your data security posture.
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