Secure Governance & Collaboration — Control Data After It Leaves Your Organisation
Most file-sharing platforms stop protecting your data the moment it is downloaded. Once a file is on someone else's device, you have no visibility, no control, and no way to take it back. We change that — with persistent data protection that follows your files wherever they go.
The Problem with How Organisations Share Files Today
Every day, organisations share sensitive documents with clients, partners, suppliers, and contractors. Contracts, financial reports, technical specifications, personal data. Once those files are downloaded — they are gone. Your DLP tool loses sight of them. Your SharePoint permission is irrelevant. Your NDA is unenforceable against a breach that has already happened.
Traditional data governance controls what happens inside your environment. Persistent data protection controls what happens to your data everywhere — including after it has been shared, downloaded, or exfiltrated.
A contractor downloads a sensitive document and then leaves. A partner's system is breached and your files are exposed. An employee shares a confidential report with the wrong person. In all three cases, removing access in your file-sharing platform changes nothing — the file is already on another device. You need control that persists beyond the download.
What Our Secure Governance & Collaboration Service Provides
🔒 Persistent File Protection
Files remain protected after download — on any device, in any location. Access can be revoked, usage can be tracked, and files can be rendered unreadable remotely. Your data governance does not stop at the edge of your network.
🚫 Remote File Deactivation
If a file ends up in the wrong hands — through a breach, a mistake, or malicious intent — you can deactivate it remotely. The file becomes permanently unreadable, even on an offline device. Control retained after the fact.
👁 Full Usage Visibility
Track who has opened a file, when, and from where — across every device the file has reached. Forensic evidence of access or non-access, directly relevant to GDPR breach notification obligations and internal investigations.
🎉 Secure External Sharing
Share sensitive files with external parties without losing control. Set expiry dates, restrict printing or copying, receive alerts on access attempts, and revoke access at any time — without requiring the recipient to install anything.
📋 GDPR & NIS2 Evidence
When a data breach investigation begins, the ability to demonstrate that a file was deactivated and never accessed is a material difference in regulatory exposure. Forensic access logs satisfy NIS2 and GDPR Article 33 documentation requirements.
⚡ Agentless — 30-Minute Deployment
No agent required on recipient devices. Built on the Microsoft Information Protection engine. Deploys in under 30 minutes with no disruption to existing workflows. Integrates with Microsoft 365, SharePoint, and common file-sharing platforms.
Our Secure Governance & Collaboration service is delivered through ITsMine — the persistent data protection platform recognised as a Gartner Cool Vendor in Data Security. The same technology behind our ransomware protection Red Button capability — now applied to secure collaboration and data governance. Agentless, built on Microsoft Information Protection, and the only solution of its kind on the market.
Frequently Asked Questions
How is this different from SharePoint permissions or DLP?
SharePoint permissions control access within your environment. DLP controls what can be sent or shared. Both stop working the moment a file is downloaded to an external device. ITsMine's persistent protection follows the file beyond that point — tracking access, enforcing policy, and enabling remote deactivation regardless of where the file is stored or whether the device is online.
Does the recipient need to install anything?
No. ITsMine is agentless — recipients do not need to install any software. Files are protected transparently, built on the Microsoft Information Protection engine that is already part of most Microsoft 365 environments. Protection travels with the file, not with the device.
How does this help with GDPR compliance?
GDPR Article 33 requires organisations to notify regulators of a personal data breach within 72 hours. ITsMine's forensic access logs can demonstrate that a file was deactivated before it was accessed — materially reducing breach notification obligations and potential fines. The ability to remotely deactivate exfiltrated data is unique to this technology and has no equivalent in traditional DLP.
Can this be used for ransomware protection too?
Yes — it is the same platform. The Red Button capability in our Ransomware Protection service uses ITsMine to deactivate stolen files after exfiltration. Secure Governance & Collaboration applies the same persistent protection to everyday file sharing — preventing data loss before an incident rather than responding after one.
Related Services
Keep Control of Your Data — Wherever It Goes.
Book a free data governance assessment with Magic Stone. We'll show you what persistent file protection changes about how you share sensitive data — and how it reduces your regulatory exposure.
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